Talent Opening: BILINGUAL SENIOR ADMINISTRATIVE ASSISTANT (E/F)

At Strategyzer, our purpose is to unlock millions of people’s potential to create value for themselves, organizations, and society. We succeed when inspired people find the clarity to drive healthy growth and build invincible companies worldwide. To make this happen, we’ve designed the global standard and platform for solving universal business challenges. We believe our success in achieving this purpose, vision, and mission depends on the quality of our people and culture.

From our headquarters in Switzerland, we’ve developed global impact and reach with a fully distributed team that works remotely across 15+ countries (with a strong growing presence in Ontario, the UK, and Ireland). Our team contributes directly to the unique company culture we have today and is committed to transforming traditional management practices to build a truly great place to work.

We’re recruiting a SENIOR ADMINISTRATIVE ASSISTANT to join our growing team! We are looking for a generalist who helps with the organization and running of the daily administrative operations of the company.

Note: This is a full-time role; however, we are open to considering exceptional candidates with 80% working capacity.

Team members at Strategyzer enjoy:

  • World-Class Team: Be part of a highly visible, globally recognized organization, and contribute to a paradigm shift in strategy and innovation in the world’s leading enterprises.
  • Strong Company Culture: We strive to create an environment with strong psychological safety and frequent feedback structures to allow our people to do their best work.
  • Flexible Working: Work from anywhere globally or from our physical office hubs in Toronto, Canada, or Zurich, Switzerland. We offer flex hours for our team to work when they are most productive and support family needs.
  • Growth Allowance: Professional and personal development are vital at Strategyzer. All team members get an annual growth allowance for conferences, courses, certifications, coaching, and more. We also include a yearly book allowance.

The SENIOR ADMINISTRATIVE ASSISTANT’s Mission & Outcomes

Your mission is to…

  • Ensure the team has adequate administrative support to work efficiently.
  • Execute office management tasks for our offices in Zurich/Switzerland, Préverenges/Switzerland, and Toronto/Canada.
  • Contribute to (virtual and on-site) events on a case-by-case basis.
  • Inspire and drive the implementation of our travel management process & policy.
  • Cover the responsibilities and tasks of the Executive Assistant to the Co-Founder when they are absent.
  • Nurture, protect, and grow our strong company culture that values great human beings, excellent technical performance, and great collaboration.

The successful candidate will immediately contribute in the following ways:

1. Ensuring smooth and efficient administrative processes.

Our SENIOR ADMINISTRATIVE ASSISTANT needs to be a hands-on individual that works diligently and with a high degree of attention to detail. You are comfortable working in an environment that is scaling and thus undergoing constant transformation. You are keen to identify the potential for optimization and improvements, and show initiative in incorporating new and more effective ways to achieve better results when it comes to our administrative and operational processes.

2. Keeping our staff focused on their priorities.

Our SENIOR ADMINISTRATIVE ASSISTANT will be competent in prioritizing, be self-motivated, and trustworthy and hence allow the rest of the staff to focus on their priorities to help the company grow substantially. With your proactive, steady, and reliable support, you ensure a smooth running of the day-to-day activities at Strategyzer.

Requirements For The Role

While this is a remote role, you must reside in Eastern Canada (GMT-5 or GMT-4) in order to be able to support the team’s needs best. All potential candidates will be scored on the following competencies.

1. You strive to be a great human being.

We want world-class human beings who:

  • Strive to show deep care and empathy for your team members.
  • Have strong integrity and morals that drive your accountability.
  • Are open-minded to the views of others, and constantly work to improve themselves for the betterment of the whole team.

2. You perform at the highest level.

These are the technical qualifications we require:

  • 10+ years of increasingly complex administrative responsibilities.
  • Fluent in English & French is a must
  • Post-secondary education in business administration is a plus
  • Willing to work autonomously with high attention to detail and able to demonstrate initiative and ownership with an strong pride in the quality of their work
  • Excellent organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously
  • Excellent interpersonal, written, and verbal communication skills and the capability to build and maintain positive working relationships with various stakeholders and colleagues
  • Striving to work independently and in a multidisciplinary team environment
  • Mastery of the Google Workspace (Google Mail, Google Calendar, Google Doc, Google Spreadsheet), collaborative tools like e.g. Slack, Trello, and of technological tools for administrative support
  • Strong judgment skills and adept at exercising discretion, maintaining confidentiality, and building trust

3. You are a great collaborator.

Collaboration is key to our success as a team. We want a SENIOR ADMINISTRATIVE ASSISTANT who is or has:

  • Incredibly hungry and wants to make an impact with our team.
  • A customer-first approach to delivering value. Our internal team will be your customers.
  • Enthusiastic about learning our methodologies and tools--especially the Team Alignment Map, Team Contract, and Culture Map.
  • Able to weave between autonomous and collaborative working styles.
  • A strong writer and communicator for a fully remote, global environment.
  • Not afraid to iterate on an idea or prototype if it means we create better value.
  • Able to focus on the bigger picture while paying close attention to the final details that will get us to success.
  • Is open to constructive conflict and can navigate Radical Candor feedback.

How We Hire At Strategyzer

We pride ourselves on a robust, fair, and diversity-focused recruitment process.

There’s no such thing as a perfect candidate, so don’t let imposter syndrome hold you back. You don’t need 100% of the preferred qualifications to add incredible value to our team. If you’re passionate about what you could accomplish here and have the experience to match it, we’d love to hear from you. We are in particular looking to encourage women to come and build the next wave of talent at Strategyzer.

The following steps allow us to find the best fit for this role. Finding the right person is much more important to us than adhering to any deadline, and therefore we will keep this position open until we fill it with the perfect match for us.

Step 1 - Intro from Candidate

Upload your cover letter and CV in PDF format.

Step 2 - Two Discussion Rounds

  • Role Outcomes
  • Role Traits

Step 3 - Reference Discussions

Step 4 - Cultural fit/coaching conversation

Step 5 - Working Simulation

Step 6 - Offer